Request for Proposal: Independent Mid-term Evaluation of the AMCOW Strategic Operational Plan (SOP) 2020 – 2024
Publication Date: 17th March 2023
The African Ministers’ Council on Water (AMCOW) is an autonomous African intergovernmental body formed in 2002 to provide a coordinating platform for water policy dialogue on the African continent and promote sustainable management and development of the continent’s water resources with a focus on expanding access to water supply and sanitation services in Africa. AMCOW serves as a delivery mechanism on water and sanitation to the Specialized Technical Committee (STC) on Agriculture, Rural Development, Water and Environment (ARDWE) of the African Union Commission.
To achieve its mission, AMCOW developed a twelve-year Strategic Plan (SP) 2018-2030 to guide its activities and initiatives. The development of the SP 2018-2030 was a collaborative effort involving AMCOW’s Executive Committee, staff, and various stakeholders. The process involved a comprehensive review of AMCOW’s past performance, analysis of the current water sector landscape in Africa, and consultations with relevant partners.
The SP articulates the high-level vision, mission, core values and overarching priorities of the Organization. It outlines a set of long-term goals and strategic objectives with a 2030 horizon as well as identifies areas of focus for the 2020-2024 financial period. The Operating Plan 2020-2024 translates the strategy into specific actions by defining outputs to be delivered (i.e. lower-level results) and annual milestones to be achieved. It also lists planned activities, indicates the resources available, and outlines performance indicators intended to measure progress in achieving the strategic objectives over the next 5 years. Building on the framework of strategic and cross-cutting priorities and actions laid out in the Strategy, the SOP articulates AMCOW’s values and theory of change that shape the organisation’s approach to its mission to “Provide political leadership, policy direction and advocacy in the provision, use and management of water resources for sustainable social and economic development and maintenance of African ecosystems”. Given the significant investments made in developing and implementing the SOP 2020-2024, AMCOW is committed to monitoring and evaluating its implementation to ensure its relevance and effectiveness in achieving its strategic objectives. As such, AMCOW is seeking to engage the services of a team of experienced and professional independent evaluator or company to undertake a mid-term evaluation (MTE) of the implementation of the SOP 2020-2024.
Rationale for the mid-term review
This mid-term review fulfils the AMCOW Monitoring and Evaluation Strategy for the purpose of learning and reflecting on the delivery of AMCOW’s work priorities. The evaluation will provide a critical assessment of progress and recommendations for enhancing AMCOW’s effectiveness in the remaining years of the SOP as well as the next five-year planning period.
The objectives of this mid-term evaluation are to:
- evaluate the relevance and coherence of both the SOP 2020-2024 and the triennial Work Programme 2022-24 vis-à-vis achieving the goals of the AMCOW Strategy 2018 – 2030;
- benchmark achievements to-date and the rate of progress against the expected results and outcomes of implementing SOP 2020-2024, taking into consideration the updates to the plan as contained in the Triennial Work Programme 2022-2024.
- analyse the challenges faced and draw lessons to enhance organisational developmental learning.
- develop recommendations to assure:
o efficiency of implementation going forward; and
o alignment of planned activities for the period 2023 – 2024 with both the expected SOP outcomes and emerging urgent water and sanitation sector needs at Member States’ level.
Evaluation findings will be used by the Secretariat and stakeholders to understand what, if anything, needs to be approached differently to assure the eventual attainment of the AMCOW Strategy 2018-2030. The evaluation is also expected to document lessons and good practices to inform the approaches for the period 2023-2024 and beyond.
Evaluation approach and key questions
The evaluation should be conducted in the context of criteria and approaches for international development assistance as established by the OECD/DAC Evaluation Quality Standard (the relevance, effectiveness, coherence, sustainability, and impact) of the AMCOW Strategic Operational Plan (SOP). The MTE will include an evaluation matrix with evaluation questions, qualitative and quantitative indicators and data collection techniques designed to be gender sensitive and maximize participation.
· To what extent does the SOP 2020-2024 respond to the goals of the AMCOW Strategy 2018-2030?
· To what extent are the outcomes of the SOP 2020-2024 addressing the African water vision and the sustainable development water agenda?
· What emerging issues in the water sector in Africa need to be taken into consideration vis-à-vis the relevance of the AMCOW Strategy 2018-2030 and the SOP 2020-2024 to achieve water and sanitation goals in Africa.
· What partnerships have been mobilised to support the implementation of the SOP 2020-2024?
· What resources mobilisation mechanisms have been developed to assure attainment of the expected outcomes of the SOP 2020-2024?
· To what extent has the SOP 2020-2024 been implemented as planned and achieving the expected results
· What mechanisms are being put in place to assure continuity of the outcomes and impacts of the SOP 2020-2024 in the long-term
· To what extent do the Member States identify with the continental policy initiatives being implemented within the framework of the SOP 2020-2024
· In the course of implementing the SOP 2020-2024, what are the emerging areas of potential redundancy, duplication, overlaps and or gaps vis-à-vis ongoing efforts to achieve the goals of the water and sanitation sector in Africa? It is recognised that the pursuit of the Africa water vision is supported mandated institutions including the AUC, AfDB, UNECA, and RECs/R/LBOs, all of which have got ongoing water programmes.
· What monitoring and evaluation mechanisms are in place to track the attainment of results, outcomes and the impact of the SOP 2020-2024.
The evaluation will use these questions as a guide to assess the implementation of the SOP 2020-2024 and provide recommendations for improvement or additional .
The evaluator/evaluation team will be expected to develop a more detailed evaluation methodology at the inception phase. The aim is to explain how the various criteria will be addressed using a mixed and triangulation methodology, to increase the validity and rigor of the evaluation findings. The AMCOW Secretariat and relevant stakeholders are available for consultation during the data collection and reporting phases.
AMCOW Secretariat adheres to the United Nations Evaluation Group (UNEG) evaluation norms and standards as well as to the OECD/DAC Evaluation Quality Standards. The evaluation is an independent evaluation, and the final methodology and evaluation questions will be determined by the consultant in consultation with AMCOW Secretariat. A virtual workshop will be organized toward the end of the evaluation, with participation from the respective stakeholders and AMCOW Secretariat Staff. This will provide the opportunity to present the preliminary findings, invite the participants to validate them and fill in any data gaps. Compilations of a draft evaluation report will follow thereafter.
The draft will be subject to a methodological review and upon the necessary adjustments, it will be circulated among the key stakeholders.
The key deliverables of the evaluation are:
- An inception report that clearly outlines the evaluation approach and tools to be used. The inception report must also include an evaluation matrix which includes the methodology to be used, indicators, evaluation questions and detailed work plan.
- A draft evaluation report in English. The draft of the report will be presented to AMCOW for comments and inputs, after which the evaluator will finalize the report and submit the final evaluation report to AMCOW Secretariat.
- A final evaluation report that reflects comments/feedback from stakeholders consolidated by the AMCOW team as well as annexes, including electronic copies of raw data, copies of the data collection tool, the list of staff and stakeholders interviewed, or organizations included in surveys.
- Report submission shall be followed by a briefing session to present findings and recommendations.
A two-page evaluation brief in English language.
The evaluation fee is all-inclusive and should take approximately 30 effective working days spread over a period of 2 calendar months from April to June 2023. The financial proposal should include the evaluator’s daily rate and a breakdown of the number of days for each of the tasks planned under the methodology. If travel becomes possible, all costs related to flights, hotel accommodation, trip to AMCOW Secretariat and any other cost associated with a field evaluation should be indicated as a separate item. Disbursement of the evaluation consultancy fees will be paid upon satisfactory submission and approval by AMCOW Secretariat.
Qualified interested candidates or teams should submit their proposal (maximum 10 pages excluding CVs), including:
- Detailed CVs
- Technical offer describing in detail the approach and methodologies for the assignment.
- Financial offer (budget) including estimated working days for above-mentioned deliverables and daily rate.
- A recent evaluation report example.
- A list of previous evaluations that are relevant to the context and subject matter of this assignment, indicating the role played by the consultant(s) applying (they can be highlighted in the CV)
- A statement confirming their availability to conduct this assignment in the period stated, and the daily professional fee expressed in US dollars (being a home-based assignment no other extra cost will be considered)
- Two references of clients (mails and phone to be potentially contacted).
Women are encouraged to apply.
Qualification and eligibility:
The evaluator or evaluation team are expected to have the following minimum qualifications and experience:
- Minimum master’s degree in social research and/or evaluation methods, social science, Development studies, or similar disciplines.
- Minimum of 10 years of experience in evaluating development programmes, Institutions or initiatives including Theory of change approach on evaluation programming, and Results Based Management.
- Demonstrated knowledge of Africa intergovernmental organisation and familiarity with the Water and Sanitation sector
- A good working knowledge of qualitative and quantitative data analysis techniques quantitative data analysis techniques and report writing.
- Knowledge of AMCOW roles and mandate is an asset.
- Strong conceptual, analytical, and communicational abilities.
- Demonstrated ability to deliver quality assignments under tight timeframes and managing an evaluation remotely.
This application is open to all individuals / companies. In the case of a company, you are expected to provide the following:
References list, a copy catalogue of previous related work done will be an added advantage.
Assessment of proposal:
The proposal will be assessed considering the following criteria:
- Team leader and/or team member: 50%
- Qualifications required in the ToRs
- Samples of previous work
- Proposed methodology and approach: 30%
- Overall concord between the ToR requirements and proposal
- Detailed proposal with main tasks, including sound methodology to achieve key outputs
- Proposal presents a realistic implementation timeline
3. Financial proposal (honorarium): 20%.
Interested candidates who meet the required qualifications and experience are invited to submit a formal proposal and resume not later than 14th April 2023. The application should be addressed and email to:
The Executive Secretary
African Ministers’ Council on Water (AMCOW)
No. 11, T.Y. Danjuma Street, Asokoro District
You may want to download a copy of the RFP in the link: https://www.dropbox.com/scl/fi/9rys9yqfjkliyof90a0i7/RFP_SOP_MTR_Rmb_inputs_revised-17-02-2023.docx?dl=0&rlkey=y44mgzwa7j2mh92dy91avukrg
4th Extraordinary Session of the Executive Committee of the African Ministers’ Council on Water, held on Thursday, 23 February 2023.
Esteemed Members of the TAC
Colleagues from the Secretariat,
I am honoured to deliver this vote of thanks and gratitude to our leadership.
I will start with you, Honourable Carl Herman Gustav Schlettwein in both your capacity as the Minister for Agriculture, Water and Land Reform of the Republic of Namibia and the AMCOW President for 2021 – 2023.
Working under your leadership has been a truly enriching experience, characterised by immense learning and growth at the Secretariat.
With your guidance, we have been able to scale to new heights.
You have passionately defended AMCOW’s interests and always been direct in negotiations on behalf of AMCOW in Africa and globally. This has demonstrated our strength as an organisation and improved our franchise value globally. Your leadership has revitalised AMCOW’s convening power as demonstrated by:
- the response by the substantive Ministers responsible for water affairs in Africa to your invitation to the 13th Ordinary Session of the Executive Committee;
- a similar response to your hosting of the Africa Focus Seminar at the 2022 World Water Week;
- the response by high-level dignitaries from all over the world to your hosting of the Focus on Africa session at the 2022 UN Summit on Groundwater; and,
- the response to the advocacy campaign that AMCOW has led for the nomination of a Special Envoy of the UN Secretary General on Water.
It is thus our collective responsibility to jealously preserve this legacy and continue – under the leadership of Honourable Prof Hani Sewilam – on the growth path you have set. And to you Hon Eng Suleiman Adamu, AMCOW’s host Minister in Nigeria and Vice President for West Africa for the period 2021-2023.
- Your accessibility and enviable willingness to give freely of your time to advance AMCOW matters;
- Your profound insight into the political economy of motivating concrete action to move the water and sanitation agenda forward; and
- Your prioritisation of AMCOW have been invaluable to our achievements in your tenure.
You have been a tireless AMCOW Brand Ambassador.
You made the AMCOW@20 celebrations without a doubt one of the highlights of the 9th World Water Forum.
In your tenure, the Secretariat has lacked for nothing that relates to what is provided for under the Headquarters Agreement. Indeed, you have spearheaded ongoing efforts to secure land for the construction of a permanent Secretariat as per the Headquarters Agreement. This will not only address the requirements for space given the growth at the Secretariat, but will also contribute to assuring our financial sustainability.
And of course, it would be amiss of me not to mention the generous update to our fleet by the Government of the Federal Republic of Nigeria through your office. We are forever in your debt.
Hon Schlettwein, Hon Adamu, allow me to reiterate that it has been an immense privilege to serve the two of you in this role, and I hope to learn more from both of you as we move forward.
Our appreciation goes out to all the Members of the Executive Committee for the period 2021 – 2022. The Vice Presidents: Hon. Engr Suleiman ADAMU; Hon. Sidi Mohamed TALEB AMAR; S E M Eloundou ESSOMBA GASTON; Hon. Dr. Eng. Habitamu Iteffa Geleta; and S E M Carlos A Fortes Mesquita ably represented by Hon Cecilia Chamutota. The guidance received during the tête-à-tête consultations with you shaped the regional priorities that in turn informed the decisions of the 13th Ordinary Session of the EXCO on the AMCOW triennial work programme for 2022 to 2024.
Your leadership made it possible – for the first time – for us to have 5 regional consultations prior to an ordinary session of the Council. In so doing, we operationalised the bottom-up and top-down approach that is the cornerstone of responsive continental policy initiatives.
Allow me to also single out:
- Hon Abida Sidik Mia and Hon John Bande of Malawi
- Hon Cecilia Abena Dapaah of Ghana
- Hon Alice Muthoni Wahome of Kenya
- S E M Dr Maminata Traore Coulibaly of Burkina Faso
- Hon Amb Jeanne Mujawamariya of Rwanda
- Hon Nqobizitha Mangaliso Ndlovu of Zimbabwe
- S E M Samou Seidou Adambi of Benin
- The Kingdom of e-Swatini
- Hon Eng Dr Habitamu Iteffa Geleta of Ethiopia
- S E M Fidiniavo Rovoktra of Madagascar
- Hon Sam Cheptoris of Uganda
- Hon Jumaa Hamidu Aweso of the United Republic of Tanzania
- Hon Kefentse Mzwinila of Botswana
- Hon Senzo Mchunu of South Africa
- Hon Eng Suleiman Adamu of Nigeria
- Hon Carl Gustav Hermann Schlettwein of Namibia; and
- Hon Prof Hani Sewilam of Egypt
You have led by example through contributing to ensuring the financial stability of the Secretariat to advance Africa’s water, sanitation and hygiene agenda. Allow me to highlight that your commitment to finance the core activities of AMCOW lies at the heart of the renewed interest from our funding partners to support AMCOW programmes.
To our Members of the Technical Advisory Committee, the policy initiatives undertaken during your tenure came to fruition with the benefit of your technical expertise. You invested your time to analyse all propositions and improve them to facilitate higher-level decision making and eventual practical implementation. This is what resulted in the delivery of, among others, the:
- the African Sanitation Policy Guidelines;
- the African Groundwater Programme; and,
- the AMCOW Knowledge Hub.
To our TAC Chair, Mme Ndiyakupi Nghituwamata.
- Your open-mindedness and disposition to listen;
- your agility;
- your decisiveness; and
- your commitment to improve the financial situation at the Secretariat have all been crucial to our success during your tenure.
The dedication with which your team at the Ministry of Agriculture, Water and Land Reform organised the 13th Ordinary Session of the EXCO is reflected by success it was. You left an indelible memory of Windhoek and the Land of the Brave on all that took part in the 13th Session of the EXCO.
Suffice it to say that your leadership has been inspiring and we will utilise all available opportunities to continue to benefit from it.
To my colleagues at the Secretariat, I would like to thank you for your excellent work. Your collective efforts have contributed significantly to the results reported in the AMCOW President’s handover report. Let us remain committed to the delivery of the expected outputs from our triennial work programme. We are bound to face setbacks along the way. What is important is for us to learn from our shortfalls and push forward with even more dedication.
In conclusion, I look forward to working with the new leadership while maintaining our engagement with the outgoing team. We remain at your service at all times, and I believe that by working together, we can achieve even greater success for AMCOW.
I thank you.
First, allow me to express my great honour to be today among my brothers from all African countries to take over AMCOW Presidency for the next two years on behalf of the North African Region from my dear Brother Honorable Minister Carl Hermann Gustave Schlettwein, Minister for Agriculture, Water and Land Reform, Republic of Namibia, who led the African Continent very successfully as AMCOW President during the challenging time of COVID 19 pandemic where water and sanitation were key to overcome the implications of this severe crisis with his vast experience and wisdom.
4th Extra-ordinary Session of the Executive Committee of the Governing Council of AMCOW – A handover report from Namibia
4th EXTRA-ORDINARY SESSION OF THE EXECUTIVE COMMITTEE OF THE GOVERNING COUNCIL OF THE AFRICAN MINISTERS’ COUNCIL ON WATER (AMCOW)
On 27 January, the African Ministers’ Council on Water Secretariat paid a courtesy visit to the Ministry for Sanitation and Water, Ghana. The delegation, led by the Executive Secretary of AMCOW, Dr Rashid Mbaziira, was received by the Minister of Water Resources, Ghana, Honourable Cecilia Abena Dapaah.
During the meeting, the Minister stated that Ghana had made strides in the sector. She highlighted that, by implementing some of its projects between 2018-2021, the Ministry has provided over 40 000 household toilets to help reduce open defecation in the country.
According to the 2021 Population and Housing Census released by the Ghana Statistical Service, the population with improved toilet facilities is about 80.9%. Of this, 25.3% of the populace use exclusive household toilet facilities (basic sanitation), and the remaining 55.6% use shared toilet facilities with multiple households. In addition, the 2021 Population and Housing Census released by the Ghana Statistical Service states that 87.7% of the populace has access to basic water supply services. During the meeting with Dr Rashid Mbaziira, Hon Mrs Cecilia Abena added that Ghana is on course to attain the Sustainable Development Goals Target 6.1.1. come 2030.
Regarding data management and information, the Minister reiterated that reliable and accurate data is critical for decision-making and planning, especially in a situation of limited resources.
She added that Ghana had participated actively during the production of the WASSMO report since 2011. In the last edition, Ghana was cited as one of the best-performing countries in data collection and reporting regarding meeting the WASSMO System’s numerous targets.
Even though developing the WASSMO report has been going on for some time, many countries, including Ghana, still find it difficult to provide data for some of the required indicators. Weaknesses exist in some national data, information management and monitoring systems, and the lack of credible and sufficient reporting on the state of the water resources within the African Continent, including Ghana, which has been the subject of various regional and global stakeholders’ fora.
In Ghana, a lot has been done to establish a robust monitoring system to help track the water and sanitation sector’s progress and to inform decision-making towards accelerated access to clean and safely managed water and sanitation services for all. Ghana will always play a key role in AMCOW. It will support policy revisions and the creation of reverse linkages for Ghana to share her experience and provide support to other Member States, says the Hon Minister.
On the revision of the African Water Vision, she added that Ghana is ready to be part of the countries to champion the commitment of developing a roadmap to formulate the post-2025 Africa Water Vision. The vision should be audacious enough to largely influence the post-2030 Developmental Agenda of the United Nations. The NGOR declaration in Senegal on ending Open defecation found space in the 2030 SDG targets, and the same must be the vision as we formulate the post-2025 Africa Water Vision. The Continent is blessed with substantial water resources, and the time has come to effectively harness these resources to better the lives of people within the Continent.
Duration of the assignment: 2 weeks
Publish date: 24th January 2023
The African Ministers’ Council on Water (AMCOW) is an intergovernmental institution formed in 2002 in Abuja, Nigeria. The vision of AMCOW is an Africa where there is an equitable and sustainable use and management of water resources for poverty alleviation, socio-economic development, regional cooperation, and the environment. AMCOW’s mission is to provide political leadership, policy direction and advocacy in the provision, use and management of water resources for sustainable social and economic development and maintenance of African ecosystems. The Organs and structures of AMCOW serve as the working group on Water and Sanitation of the African Union’s Specialized Technical Committee (STC) of Agriculture, Rural Development, Blue Economy, and Sustainable Environment (ARBE). For more information, refer to: http://www.amcow-online.org/
AMCOW has recently signed up Grant Agreements with USAID and BMGF for, among other things, institutional support. AMCOW wishes to apply some of the proceeds of these Grants to upgrade its server room which hosts the Pan-African Water and Sanitation Sector Monitoring and Reporting System (WASSMO) and AMCOW’s Enterprise Resource Planning System Servers.
Against this background, AMCOW invites interested consultants to provide financial and technical proposals for the installation of the FM200 fire suppression system and Raised floor in its Server Room.
2.0 OBJECTIVE OF THE CONSULTANCY
This consultancy aims to improve the server room’s standard at the AMCOW Secretariat and implement systems that protect crucial equipment from fire outbreaks and floods.
3.0 SCOPE OF WORK
Install the Raised floor using a Cementitious access panel (600×600 x 40mm) with skating material. The server room is approximately 14ft x 9ft. The raised floor should be 1.7ft above the ground.
Installation of complete FM200 Fire Suppression system with 32 kg cylinder and gas.
Interested Consultants are to prepare a technical and financial proposal for this activity. The technical proposal should demonstrate a detailed understanding of the subject matter and clearly state the materials and quantities used. The financial proposal should state the payment terms.
4.0 DURATION OF THE ASSIGNMENT
The duration of this assignment is 2weeks. Consultant would be required to work weekends too to reduce the impact of downtime.
5.0 QUALIFICATIONS AND EXPERIENCE
A minimum of 5 years experience setting up data centres and server rooms, deploying Raised floors and FM200 fire suppression systems are required. Consultants are to submit verifiable evidence of previous similar work done.
6.0 SUBMISSION OF TECHNICAL & FINANCIAL PROPOSALS
Interested consultants must submit their technical and financial proposals before 7th February 2023. All proposals should be sent via email and addressed to the Executive Secretary.
The Executive Secretary
African Ministers’ Council on Water (AMCOW)
No 11, T.Y Danjuma Street, Asokoro
The same e-mail address can be used to request additional information or clarifications. Interested consultants may visit the Secretariat for more information to aid the proposals.
Dear Stakeholders of the Water Community.
Seasons greetings to you from AMCOW Secretariat, Abuja.
Times run so fast. 2022 is coming to an end. However, the year has been successful and impactful for the water community in Africa and beyond.
Emerging from the COVID-19 pandemic in 2022 was challenging, but through cooperation and effective collaboration we achieved much.
This year, AMCOW turned 20. The 9th World Water Forum provided an excellent opportunity to celebrate AMCOW’s 20th Anniversary. For the first time at the Forum, AMCOW and the African Development Bank jointly hosted an Africa Pavilion and facilitated continental engagement. We mobilised new partners – signed six new Memoranda of Understanding, and triggered dialogue on the Team Europe Blue Initiative on Transboundary Water Resources Management. The engagement continued with a follow-up consultation led by the African Union Commission, AMCOW, AfDB, River and Lake Basins LBOs, and the European Commission – to come up with a strategic framework for the Initiative in Africa. Also, under the leadership of the AUC, AMCOW organised a third African Water Partners Coordination Platform (PCP) to assess progress and challenges in achieving continental goals on water.
In April, AMCOW welcomed an AfDB-Africa Water Facility (AWF) delegation to strengthen collaboration for water governance and reporting on the 2008 Sharm El Sheikh commitments. By mid-year, AMCOW and the Bill and Melinda Gates Foundation (BMGF) convened a first Africa Sanitation Sector Partners Alignment Workshop. Partners determined areas of synergy in utilising the African Sanitation Policy Guidelines (ASPG) to strengthen Africa’s sanitation policy environment. Learning from this alignment workshop triggered the organisation of another sanitation advocacy partners roundtable in Nairobi by BMGF.
From May to July, we had the training of Member States’ focal points for the Water and Sanitation Sector Monitoring and Reporting. The activity helped us to strengthen and launch the 2022 WASSMO data collection exercise. Also, we organised its Sub-Regional Ministerial Consultations with its Technical Expert Committees and Technical Advisory Committees across all five regions of Western, Eastern, Central, Northern and Southern Africa. The consultations facilitated joint identification of continental priorities and collaboration among Member States, Regional Economic Communities and the River and Lake Basins. Member States also nominated countries to represent their regions in AMCOW’s Policy Organs for 2023-2025.
In August, we mobilised Member States to the Stockholm World Water Week 2022. AMCOW held the Africa Focus Day event and agreed on the Terms of Reference for operationalising the Development Partners Coordination Framework. Also, AMCOW launched a Knowledge Management Challenge to improve Africa’s water wisdom in line with the Africa Water Vision 2025.
As AMCOW President, The Republic of Namibia hosted the 13th Ordinary Session of AMCOW’s Executive Committee (EXCO) in October. EXCO Ministers that were present approved AMCOW’s work programmes 2023-2024 and other continental initiatives on water and sanitation. Also, the EXCO adopted the Dakar Declaration-A Blue Deal for Water Security and Sanitation for Peace and Development – as Africa’s common position for the UN 2023 Water Conference.
AMCOW, AfDB and UNECA – led by the African Union – organized two Regional Consultations on the mid-term review of the Water Action Decade – to strengthen Africa’s message toward the UN 2023 Water Conference. In preparations for the Conference in March 2023, AMCOW, in collaboration with UNESCO, convened the Africa Focus Event on the margins of the Decemeber 2023 UN Groundwater Summit. AMCOW undertook consultations on its new Strategic Groundwater Programme for Water Security and Resilience in Africa.
To close the year in elegance, AMCOW’s membership in the World Water Council’s Board of Governors got renewed. This re-election means AMCOW will play a leadership role in mobilising a solid and impactful African presence at the 10th World Water Forum in Bali, Indonesia.
Overall, 2022 sets a springboard for better achievements in the coming years. We have taken stock of the progress and challenges we experienced, and we have planned for 2023.
In the pursuit of assuring water security and safely managed sanitation, AMCOW will play significant leadership roles at global and continental events, including the UN 2023 Water Conference in March, planning and preparatory meetings toward the 10th World Water Forum, Cairo Water Week 2023 and the organisation the AfricaSan7 conference from 10 to 15 June 2023.
We remain thankful to all our Stakeholders, Member States, the African Union, development partners and donors, that have made 2022 successful for AMCOW.
We look forward to 2023 – with hope for strengthened collaboration and collective action in the pursuit of sector goals. We uphold a renewed confidence toward delivering water for all purposes.
AMCOW Secretariat anticipates a more fruitful year 2023.
Continue to follow us on our social media handles: @amcowafrica (on Twitter); @AfricanMinistersCouncilonWater (on LinkedIn)
Merry Christmas and a Happy New Year!
Dr Rashid Mbaziira,
Executive Secretary, AMCOW.
During the 9th General Assembly of the World Water Council from 10-11 December, members elected The African Ministers’ Council on Water (AMCOW) into the Board of Governors for 2023 – 2025. The BoDs will promote water as politics and a means to render services to release and sustain the global sustainable development agenda.
The World Water Council, an international multi-stakeholder platform organisation, is the founder and co-organiser of the World Water Forum. Its mission is to mobilise action on critical water issues at all levels. WWC engages people in debates and challenges conventional thinking at the highest decision-making level. AMCOW, on the other hand, works to provide political leadership, policy direction and advocacy in the provision, use and sustainable management of water resources in Africa.
As part of the AMCOW Strategy to consolidate engagement at the global level, AMCOW successfully bid to serve on the Board of Governors for the period 2023 – 2025. Under College1: International Organisations, AMCOW emerged as first with 184 votes, more than any other.
AMCOW’s function will strengthen WWC’s global efforts in mobilising collective action on the water for all purposes. AMCOW brings on board several years of significant contribution to shaping the agenda and focus of the World Water Fora. It will facilitate access to the African Union Heads of State and Government, Ministers responsible for water affairs and the Member States. Overall, the World Water Council will benefit again from AMCOW’s experience in successfully coordinating the Africa Regional processes for the 5th, 6th and 7th editions of the World Water Forum. AMCOW will contribute to the sub-themes and format of the 10th Forum – “Spare and Share Water”. It will also drive the mobilisation of a solid and impactful African presence at the 10th World Water Forum in Bali, Indonesia.
AMCOW served on the World Water Council’s Board of Governors from 2008 – 2016 when it played critical roles at the 8th and 9th World Water Forums in Brasilia and Dakar.
REQUEST FOR EXPRESSION OF INTEREST (EOI) EVENT MANAGEMENT FIRM TO DELIVER THE 7th AFRICASAN CONFERENCE
1.0. ABOUT THE AFRICAN MINISTERS’COUNCIL ON WATER
The African Ministers’ Council on Water (AMCOW) is an intergovernmental institution formed in 2002 in Abuja, Nigeria. AMCOW’s structure and organs serve as the working group on water and sanitation for the Specialized Technical Committee (STC) of the Department of Agriculture, Rural Development, Water and Environment (ARWE) of the African Union (AU). Our mission is to provide political leadership, policy direction and advocacy in the provision, use and management of water resources for sustainable social and economic development and maintenance of African ecosystems. For more information, visit https://amcow-online.org/
2.0. BACKGROUND INFORMATION
The AfricaSan Conference is convened by the African Ministers’ Council on Water (AMCOW) in conjunction with the African Union Commission and organized with other development partners. It represents a political commitment at the highest level. The conference draws at least 1,000 participants from governments, regional institutions, international partners, the private sector, the scientific community, civil society, and the media from all over the world. The AfricaSan Conference offers a platform for stakeholders in Africa’s sanitation and hygiene services delivery to collectively share lessons and formulate solutions to the sector’s challenges.
Held biennially, the AfricaSan Conference has been institutionalized as one of AMCOW’s flagship platforms to accelerate the achievement of sanitation and hygiene goals in Africa. The other is the Africa Water Week. The two knowledge-sharing and accountability platforms are within the framework of motivating action to achieve the targets of the Ngor commitments, the SDGs; the Africa Water Vision 2025; and related goals of Africa’s Agenda 2063.
The 7th AfricaSan conference is scheduled to take place on 12 – 16 June 2023 under the auspices of the African Ministers’ Council on Water (AMCOW) in conjunction with the African Union Commission and supported by several partners. The overall aim of the conference is to
facilitate dialogue and sharing of knowledge and enhance the path towards achieving Sanitation and hygiene targets in Africa.
Specific objectives of the conference
The specific objective of the conference is to contribute to the overall goal:
- To accelerate action to ensure adequate and equitable, safely managed sanitation and hygiene service provision for all, including women and girls and eliminate open defecation by 2030.
The conference is structured based on the following components:
- Online registration and payment platform
- Mobile application for dynamic event management
- Registration Management
- Protocol and reception
- Transportation management (vehicles)
- Ceremonies management (Opening, closing, awards, evening eve of conference networking and gala dinner)
- Room and accessory management
- Simultaneous translation system (equipment and translators)
- Management of technical and tourist visits
- Secretariat management
- Paramedics services
- Media management and journalists
- Management of consumer events
- Financial and accounting management
The conference target is tentatively planned to include the following:
|Conference stream||Eight conference streams consisting of plenaries, country dialogue, sector dialogue, thematic sessions, ministerial dialogue, side events, exhibition, and field trip|
|Thematic sessions||Around 50 – 70 thematic sessions are to be organized over the conference period|
|Exhibition area||Around 50 exhibition points|
|Expected participants||500 – 1000.|
|Rooms||Ten (10) rooms for sessions, secretariat, bilateral, paramedics,|
To this end, expressions of Interest (EOIs) are invited from professional Events Management Firms of international repute to support AMCOW and the Local Organising Committee in the delivery of the AfricaSan7 conference.
2.1. Objectives of the Expression of Interest
This EOI aims to identify a plan to provide the best overall value to the 7th AfricaSan Conference. While price is a significant factor, more so now than in the past, other criteria will form the basis of the final decision.
Specifically, the selected firm will build on the achievements of AfricaSan5 in Cape Town, South Africa, to:
- increase the AfricaSan Conference’s footprint and visibility;
- develop and grow the conference exhibition component;
- introduce an accountability element in the Conference’s overall format; and,
- facilitate an increased amount of networking and relationship cultivation amongst actors in the sanitation and hygiene sector.
The Event Management firm will be responsible for delivering the entire conference, whose scope includes but is not limited to designing, branding, and overall event management.
2.2 Specific tasks for this assignment include:
2.2.1. Design and organise all streams of the conference:
- Effectively plan and manage the arrangements of plenary sessions, country dialogue, sector dialogue, thematic sessions, ministerial dialogue, side events, exhibitions, award segments and field trips.
- Participate in meetings as part of the preparatory process for the conference. This will include but not be limited to AITF meetings.
- Engage support staff to ensure accurate timing of session transitions as well as provide general assistance during the conference period.
- Attract sponsorship, exhibitors and continental and global participants to the conference
- Contribute to the development and review of contents before upload as at and when necessary.
2.2.2. Information Technology (IT) Related services
- Provide a portal for abstract collection and evaluation
- Create and manage the conference website and app.
- Provision and management of a seamless registration portal.
- Provision of name tags with barcode scanners.
- Establish a secretariat to manage all IT-related activities, including collation of presentations, ensuring rich and constant internet connectivity, provision of monitors, sound systems, etc
- Rooms must be equipped for simultaneous interpretation in English and French.
2.2.3 Securing and managing the venue and accommodation
- Secure conference venue. Ensure venue proximity to suitable accommodation, airport, and tourism sites.
- Ensure the conference facility has a hall suited for 1000 people, about seven (7) rooms that can accomodate100 – 200 people for parallel sessions, three (3) smaller rooms for secretariat services, meetings, and convenience facilities with walkways for tea/coffee dispensers
- Ensure conference and meeting rooms are arranged before and after every session.
- Arrange security and safety measures for a successful event.
- Brand conference rooms and premises with information signs to aid identification and navigation within the conference vicinity and airports.
2.2.4 Hotel and restaurant:
- The hotel/accommodation category must vary from 3 to 5 stars with preferential rates.
- Recommended hotels must be listed on the conference website with pre-arranged pickups and drop-offs to and from hotels and conference venues.
2.2.5. Conference souvenirs:
- Provide branded souvenirs for all registered delegates
- Gift items should include branded note pads, pens, bags and other items fit for an event of such magnitude.
2.2.6. Exhibition Area
- The conference venue should accommodate an exhibition area of 2000 M2 which will run in parallel with the main conference activities.
- Water, coffee, and tea must be organized within the exhibition area throughout the conference period.
2.2.7. Communication and marketing
- Provide a Communication Plan
- Distribute a daily newsletter of event updates
- Ensuring Communication for the general public
2.2.8. Welcoming participants
- Have access to the participants’ flight plan
- Greeting new arrivals at the Airport
- Integrate the delivery of a “Welcome kit” (including a refreshment) to arrivals (luggage area of the airport)
- Organize the Airport/Hotel Transfer via shuttle to be handled by the hotel.
- Ensure the transfer of participants to their different hotels
2.2.9. Health management
- Ensuring the COVID-19 system
- Ensure the health system throughout the event
- Ensure the relationship with selected hospitals
- Provide the list of pharmacies/health centres in the vicinity (hotels & conference venue)
- Set up a PCR test centre on the Conference site for the duration of the conference, especially near departures.
2.2.10. Catering services
- Provisioning tickets on electronic badges of all participants, including exhibitors
- Establish a list of surrounding restaurants and shopping malls
- Arrange a meal for technical field visits
- Provide two tea breaks and lunch during the conference. Water and coffee must be available at the strategic location within the event premises.
2.2.11. Printing services:
- Management of all conference-related printing in line with AMCOW’s in-house style and brand guidelines.
Applications for this assignment close on 23 January 2023.